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South Staffs Hire Rental Agreement Terms & Conditions of Hire

1. In this agreement the following terms shall have the meanings hereby respectively assigned
   Hirer: The person named on the rental agreement
   Driver: The hirer and / or other person named as such or any other person specifically approved by the Lessor to drive the vehicle during the duration of this agreement
   Vehicle: The original vehicle described or any replacements thereof
   Accessories: The spare wheel, tools or any other items with which is supplied and any replacements thereof
   Rental Period: The period from the date and time stated until the re-delivery of the vehicle back into the physical custody of the Lessor
   Rental Charges: The hire charges for the rental period calculated in accordance with the Lessor’s current tariff
   Refuelling Charge: A surcharge which is added to the cost of the amount of ‘Top-Up’ fuel needed when the vehicle is returned to the Lessor, calculated in accordance with the Lessor’s tariff
   Excess Amount: The sum specified as the excess amount
   Excess Waiver Fee: A fee calculated in accordance with the Lessor’s current tariff which limits the Hirer’s liability to pay the excess amount to the amount of the non-waiverable excess
   Non Waiver Excess: The hirer’s liability will be limited to the amount of non waivable excess if Excess Waiver is purchased in accordance with the Lessor’s current tariff or is part of an inclusive tariff rate offered by the Lessor
   The Insurance Policy: The Lessor’s insurance policy is available for inspection at the rental location
2. The Hirer Acknowledges that:
   
   • 2.1 The vehicle is fit for their purpose and undertakes to return it and its accessories to the place and on the date due back specified on the rental agreement
   • 2.2 They have received the vehicle free from apparent defects or damage (except as indicated on the VCF)
   • 2.3 The Lessor has no liabilty in respect of any injury, loss or damage arising from the use of the vehicle, nor shall the Lessor be liable for any indirect loss or damage, or, in the case of consumers, damage which was not foreseeable by both parties
   • 2.4 The Lessor shall not be liable for damages arising from defects or mechanical failures which are attributable to any breach of the manufacturer’s warranty implied by law to take reasonable care or exercise reasonable skill
3. During the rental period the Hirer shall keep the vehicle and its accessories in his or any approved driver’s possession and shall not allow a third party to take possession of the vehicle or its accessories and when not in use the Hirer shall keep the vehicle and its accessories adequately protected and secured.
4. The Hirer and any driver shall ensure that the vehicle will not be used:
   
   • 4.1 for hire or reward
   • 4.2 for racing, pacemaking, rallying, speed testing, driving tuition or similar purposes or for propelling or towing any vehicle, trailer or any other object
   • 4.3 load the vehicle beyond the manufacturers maximum weight limits
   • 4.4 you must not use or allow the vehicle to be used off road or on roads unsuitable for vehicles
   • 4.5 in any manner which might render void the insurance policy, or other contract of insurance
   • 4.6 for any illegal purposes or in contravention of any legislation affecting the vehicle
   • 4.7 by any person who:
     
     • 4.7.1 is not licensed to drive the vehicle
     • 4.7.2 is under 21 years of age or over 75
     • 4.7.3 is under the influence of drink or drugs
     • 4.7.4 has given a fictitious name, age or address
     • 4.7.5 has not been approved by the Lessor as a driver
     • 4.7.6 has been convicted of a motoring offence the details of which have not been disclosed in writing to the Lessor at the commencement of hire
   • 4.8 outside England, Wales or Scotland without written consent from the Lessor
5. The hirer agrees to pay on demand:
   
   • 5.1 Rental charges
   • 5.2 Any appropriate Excess Waiver and any refuelling and miscellaneous charges
   • 5.3 The excess amount in respect of each incident resulting in damage to or loss of the vehicle, its accessories or any property left stored or transported in or upon the vehicle, save to the extent that such damage or loss arises from the actions of the Lessor
   • 5.4 All fines, charges, penalties, costs and expenses (including all charges and penalty charges incurred under a charging scheme) incurred in relation to the vehicle by the Lessor from the commencement of the rental until the vehicle is returned to the Lessor, except where caused through fault of the Lessor
   • 5.5 Any Value Added Tax, local or other taxes payable of any respect of any of the above
6. The hirer shall compensate the Lessor in full on demand for any loss it suffers as a result of any damage, fire or theft to or of the vehicle including loss of revenue to the Lessor for the period during which the vehicle shall remain unavailable for rental by such reason of such matters and any claims made by any persons in respect of the vehicle whilst it is in the Hirer’s custody. This clause applies whether you have insurance or not. The clause shall not apply to any loss caused by or the responsibility of the Lessor
7. The Hirer and any driver shall:
   
   • 7.1 ensure compliance with the terms, conditions and limitations of the insurance policy, which shall be deemed to be included in this agreement as if the same were fully set out herin
   • 7.2 inform the Lessor of any loss of or damage to or fault developing in the vehicle as soon as the Hirer or driver becomes aware of the loss, damage or fault
   • 7.3 at the request and cost of the Lessor permit to be done in his own name all acts and things as may be reasonably required by the Lessor for the purpose of repairing the vehicle or enforcing any rights or remedies or of obtaining relief from other parties in respect of any loss of damage to or in connection with the vehicle and its accessories
   • 7.4 indemnify the Lessor against such loss as is recoverable at law where that is incurred by reason of a breach of this Agreement by the Hirer or any driver
   • 7.5 ensure that maximum payload and individual axle plated weights ore not exceeded
   • 7.6 be responsible for the loading or unloading of the vehicle
   • 7.7 obtain or maintain any necessary operator’s licence
8. The Hirer and any driver shall not:
   
   • 8.1 without prior consent of the Lessor incur any liability for repairs to the vehicle in excess of £25
   • 8.2 be an agent or servant of the Lessor for any purpose
   • 8.3 make any claim for loss of or damage to any property left or stored or transported in or upon the vehicle unless due to our negligence.
9. Even if an excess waiver fee is paid, the Hirer shall be responsible for payment of any excess amount where the loss of or damage to the vehicle or its accessories arises from the negligent or wilful action of the Hirer or any driver
10. If the Lessor agrees to allow the Hirer to use their own insurance as indicated overleaf, The Hirer must prove that this insurance is valid for the whole of the Rental Period and must have signed to confirm this. The Lessor must be satisfied with the cover and policy conditions, The Lessor may ask your insurers to record their names as owners of the vehicle. If the vehicle is damaged or stolen the Hirer will allow the Lessor to negotiate with the insurers about whether the vehicle can be repaired of the amount of compensation due. The Hirer is financially responsible for settling the claim and paying all costs if the policy does fail and the vehicle is damaged, lost or stolen or a cliam is made by another party
11. If the Hirer is involved in an accident they must not admit liability at the scene. The Hirer will be responsible for collecting the names and addresses of everyone involved including witnesses. The Hirer should make the vehicle secure, inform the police immediately if someone is injured or that liability is in dispute. The Hirer must then inform the Lessor immediately who will provide an accident report form which must be completed and returned within 2 working days
12. The period of hire as specified overleaf shall not be extended without the Lessors authorisation in writing and in any event the period of the Agreement shall not exceed 90 days
13. If the Hirer does not comply with any of the material conditions of this Agreement he shall return the vehicle to the Lessor immediately and pay the Lessor on demand such loss as is recoverable at law where the loss is caused by the Hirer’s non-compliance. Where the Hirer fails to return the vehicle the Lessor shall at liberty to retake possession of the vehicle and all reasonable costs and expenses incidental to recovery of the vehicle shall be paid by the Hirer to the Lessor on demand
14. Any addition to or alteration of the terms and conditions of this Agreement should be agreed upon writing by the parties
15. The Hirer agrees that the Lessor may use any information given to carry out market research. If the Hirer in any way breaks this Agreement then the Lessor may give this information to credit reference agencies, The Driver and Vehicle Licensing Authority (DVLA), debt collectors and any other relevant organisation
16. Nothing in these terms and conditions shall be deemed to exclude or restrict the Lessor’s liability for death or personal injury resulting from negligence or any other liability of the Lessor which cannot be excluded as a matter of law
17. Your vehicle reservation wiill be held for 1 hour after the booking date / time unless otherwise advised of your lateness – after this grace period the vehicle will be released back to available stock and a 25.00 no show fee will be charged.

Cancellation Policy

All reservation must be cancelled 24 hours in advance or charges will apply, Charges vary from £25:00 – £50:00 depending on size of vehicle – For further information please ask a member of staff when reserving a vehicle

THESE TERMS AND CONDITIONS ARE PART OF THE RENTAL AGREEMENT